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Accounting Specialist - Direct Hire

Rochester, New York · Accounting/Finance
TES Staffing is searching for a dynamic and professional Accounting Specialist to join an incredibly renowned Study Group based out of Rochester, New York.  Our client is the world’s first and largest clinical research network focused exclusively on conducting clinical trials in Huntington's disease.

This not-for-profit organization, established in 1993, is comprised of the world’s first collaborative network of experts in Huntington’s Disease.

Direct Hire, full time.  95% remote and must be local-ish to Rochester, occasionally will need to report to the office for meetings
Salary: Based on experience, starting at $40k
Experience and Qualifications:
  • Two years of accounting experience
  • Must be highly proficient in Excel
  • QuickBooks preferred, not required
  • Must be meticulously organized, detail oriented and able to work under deadlines
  • Must be able to be self motivated and able to work remotely
Job Description:
The Accounting Specialist will assist the Finance & Accounting team in the management of accounting and administrative matters that pertain to office operations as outlined below.
Under the guidance of the CFO:
1)   Site Monitoring Accounting Liaison (40%)
a.   Maintain and update invoice log for monitors to complete invoicing and reporting submissions
b.   Quality assurance review for accuracy and reasonableness of invoices. This includes:
i.   Ensuring adherence to relevant contracts and travel policy.
ii.   Certifying that the invoice is in the acceptable format, with appropriate backup documentation.
iii.   Confirming the dates match the study monitoring log.
 iv.   Verifying that the monitoring reports were submitted to appropriate approvers. v.   Test for reasonableness of expenditures.
c.    Consistent and timely communication with site monitors regarding any outstanding invoicing issues.
d.   Consistent and timely communication with Sr. Project Manager for each study. 
e.   Submission of the approved invoices to the Accounting team.

2)   Billing / Accounts Receivable (20%)
a.   Compile monthly expense reports for projects in required formats.
b.   Reconcile cost pools monthly to ensure appropriate billing to Sponsor.
c.    Follow up with Sponsors on any past-due payments. 

 3) Time & Effort Reporting (10%)
 a.   Become subject matter expert in SmartSheet Resource Management platform.
 b.   Reconcile time submissions by staff and consultants. 
c.    Follow up with staff and consultants for delinquent time submissions.
d.   Approve   submissions.  
e.   Extract time entry data sets, model in report, to properly allocate time by employee by project.
f.    Prepare journal entries.

4)   Other Responsibilities (30%)
a.   Compliance   Reporting  
i.   Compile pertinent information regarding payments made to any University or healthcare provider.
 ii.   Populate and upload Sponsor-required reporting template.
b.   Reconciliation   of Accounts (monthly)
c.    Ad-Hoc    Analysis     
  i.   Prepare ad-hoc financial reports, as requested.   
1.   Budget to Actual
 2.   Profit & Loss
3.   Trend   Analysis 
 4.   Forecasting  
5.   Effort   reporting  
ii.   Analyze data and make recommendations.
d.   Other duties, as assigned
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