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Legal Assistant- Direct Hire, Full Time

Rochester, NY · Legal
An Environmental Law firm in the Rochester area is currently looking for an Administrative Assistant to join their team. Their team members are dedicated to the firm’s practice areas, and they work hard to best use their skills and experience for each client.

This firm is rooted in relevant, impactful, innovate, and collaborative work.  We are looking for good team players who like to try new ways of doing things and creatively solve problems.  A boutique firm  representing individuals, municipalities, and businesses with legal needs relating to Environmental, Zoning, Land Use, Municipal, and Energy Law.

Monday-Friday 9a-5p
Pay: Depending on experience, starting at $19/hr 

  1. Key Performance Indicators:
    1. 50 billable hours per month  
  2. Job responsibilities:
    1. document review and summarization for attorney use;
    2. upload and manage documents in case management software;
    3. maintain paper and cloud based files;
    4. file documents in NYSCEF, PACER and DMM;
    5. arrange service of process, draft and review affidavit of service
    6. draft routine correspondence;
    7. tracking of deadlines, cases, court dates, matter budgets;
    8. supervise attorney correspondence both electronic and posted;
    9. prepare Freedom of Information Law requests and monitor/obtain responses;
    10. draft routine discovery demands and subpoenas;
    11. communicate with clients, experts, courts or other outside personnel to answer routine questions or make requests for information as directed;
    12. draft internal memoranda regarding factual issues;
    13. draft summons and notices;
    14. draft resolutions and meeting minutes;
    15. prepare requests for judicial intervention;
    16. review answers in litigated matters and mark complaint with responses;
    17. proof read documents;
    18. answer phone calls as needed;
    19. demonstrate initiative in problem solving and ability to manage projects to deadlines;
    20. Performs all other duties as assigned by supervisor.
  • Degree: Associates Degree/Paralegal Certificate or higher.
  • Experience: Law office experience of 2-5 years
  • Proficiency: Proficient in MS Office suite, Westlaw, NYSCEF, PACER and more robust research and government websites.
Requires sitting for long periods, some lifting up to 40 pounds, some standing for document assembly. May require occasional work after hours and/or driving to collect materials/documents.
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