TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.)
Bilingual Clerical staff must demonstrate proficiency in speaking, reading and writing in Spanish;
Prepares, types and maintains material such as correspondence
Prepares and maintains alphabetical, numerical or personal files
Sorts, distributes and files materials in a manual or text management filing system
Obtains and gives out information by telephone, correspondence or in person
Performs complex electronic searches for information in documents, records and files
Compiles data for, prepares, keyboards or inputs with a variety of input devices, analyzes and checks for completeness and accuracy, a variety of complex financial and statistical records and reports
Enters information onto standard forms such as production records, authorizations, certifications, etc.
Operates office machines such as a computer, copier and fax machine
This position is on an as needed basis each day
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Good knowledge of office terminology, practices, procedures, routines and equipment; good knowledge of business arithmetic and English; good knowledge of the techniques involved in record keeping
Good knowledge of the techniques involved in establishing and maintaining a filing system
Skill in accurately keyboarding at 40 words per minute
Ability to conduct searches for information from various sources
Ability to work with forms
Ability to prepare written communication, arithmetic and standard written reports
Ability to operate a variety of office machines; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly; ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; ability to deal with the public;
Good judgment in solving relatively complex clerical problems; initiative; resourcefulness; tact; courtesy; integrity; physical condition commensurate with the demands of the position.
MUST SPEAK, READ, AND WRITE ENGLISH AND SPANISH FLUENTLY.
Graduation from high school or possession of an equivalency diploma, plus:
Two (2) years of full-time or part-time or volunteer equivalent office clerical or secretarial experience.