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Executive Administrative Assistant

Rochester, New York · Administrative
Summary:
TES Staffing is proud to partner with a rapidly expanding benefits administration company located in Rochester, NY. As one of Rochester’s top 100 places to work, this organization stays on top of their clients in navigating the complex area of benefit exploration.  


This role is a trusted confidant to the executive team and operates with a high degree of discretion in the execution of job responsibilities and assigned duties.

Details:
  • Monday - Friday
  • Compensation: Starting at $55,000
  • Reporting to Chief People Officer
Job Functions:
  • Support CEO and Executive Leadership Team
  • Organize travel arrangements
  • Process expense reports promptly and follow-up on reimbursements
  • Lead/participate on the Social Committee, overseeing committee budget
  • Facilitate and produce correspondence, reports, and presentations
  • Maintain databases and files to enhance efficiency
  • Review and approve office supply orders
  • Coordinate vendor services such as maintenance, food service, and cleaners
  • Responsible for office reception, phones, and visitor procedures
  • Oversee building maintenance schedule, manage office assignments, and coordinate office moves and/or reconfigurations
Education and Qualifications:
  • Must have Associates Degree
  • Minimum of 3 years supporting C-suite executives
  • Advanced proficiency in Office 365 including Outlook, Excel, Word, Power Point, and Teams
  • Ability to work independently, utilize sound judgement, and maintain confidentiality
  • Excellent written and verbal communication
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