TES Staffing is actively seeking an Administrative Assistant for a small, busy office in Ithaca, New York. This person will be supporting a small team of interior designers and furniture specialists. Ideal candidates are highly organized and detail-oriented, as well as self-directed and energetic. We are also looking for solid skills in Microsoft Excel Outlook, and be comfortable supporting the sales, design, and operations teams with a variety of administrative tasks.
This is a Direct Hire opportunity, salary is based on experience level. Starting at $40k.
Monday-Friday 8a-5p, in office After three months of employment, the following benefits will be offered:
Health Insurance: Company offers a High Deductible Plan with the premium cost being shared by the employer & employee.
Dental Insurance: Company offers dental insurance with the premium cost being shared by the employer & employee.
Vision Insurance: Company pays full premium for vision insurance.
Vacation/PTO, paid holiday
401(k) with a 5% match (after one year of employment)
An excellent, unparalleled company culture
At least one year experience in a similar role and related field
Must be excellent with Excel, Outlook, and CRM databases
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to work in a fast-paced, team-oriented environment.
Positive attitude and professional demeanor.
Assist with bids and proposals for projects, including gathering and organizing information, assist in creating budgets and quotes, and formatting documents.
Help with customer inquiries and walk-ins, including answering phones, scheduling appointments, and providing product and pricing information.
Support the sales, design, and operations teams with administrative tasks, including managing schedules, organizing files, and completing paperwork.
Maintain accurate and organized records, including customer and project data, sales reports, and inventory information.
Perform other support tasks as requested, including preparing materials for meetings and presentations, managing expenses and invoices, and coordinating events and travel.
Answers phones, filing and other duties as assigned
If you have a background in sales support, operations, merchandising, commercial construction, or services and want to be the person that keeps the office together – this job is for you!