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Administrative Assistant

Rochester, NY · Human Resources

TES Staffing is searching for a driven Human Resources Administrator to perform a variety of HR and administrative tasks.

The successful candidate will have superior interpersonal, customer service and organizational skills and the ability to multi-task in a wide variety of administrative responsibilities. 

You must be able to handle a high volume workload, exercise excellent judgement and be able to manage confidential information in a professional manner.  If you have the passion for Human Resources and enjoy handling multiple challenges and demands of a highly visible position in a fast paced, ever changing work environment, this may be the right place for you!   

Who is TES Staffing?  We are a private, local staffing and recruitment company on Park Avenue.  We are passionate about hiring great employees for great, local companies both large and small in Monroe County.  We are a group of awesomely, weird people who are proud of Rochester, the people we work with and for.  Oh, and we love our office dogs.


•         Coordinate Outlook office calendar.
•         Answer all incoming phone calls and transfer to the appropriate extension.
•         Maintain employee tracking system.
•         Process I-9 Forms for all new hires and maintain the tracking system.
•         Prepare all new hire orientation folders for recruiters in a timely/orderly fashion.
•         Process employee requests and provide requested information (i.e.; DHS, DSS paperwork, employment verification, income verification).

•         Professionally represent TES Staffing as “first contact of the company”, welcome all visitors and direct them to the waiting area and/or appropriate recruiter.
•         Schedule and coordinate drug screens/physicals and background checks for all candidates.
•         Process all Workers Compensation, NYS Unemployment and Short Term Disability claims, manage all related follow up activities, and represent the company in hearings as required.
•         Coordinate the employee Health Care Membership application process and all related information and communications.

•         Minimum of Bachelors Degree in Human Resources or related course work.
•         1-2 years of relevant experience is desirable.
•         Solid computer skills (Microsoft Office Suite; Outlook, Word, Excel).
•         Excellent organizational and time-management skills.
•         Excellent Interpersonal skills.
•         Must have a strong sense of urgency and commitment.
•         Team oriented as well as a strong individual contributor.
•         Ability to multi-task.
•         Ability to work in a fast paced environment and handle occasional stressful situations.

Hours: Monday-Friday 8am-5pm
Pay: DOE

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