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Part Time Bookkeeper- Private School

Rochester, NY · Accounting/Finance
TES Staffing has once again partnered with a renowned private school in Rochester in effort to interview and hire a part time Full Charge Bookkeeper.  Working within this small, tightknit school you will be responsible for the accounting needs of the organization including preparation of financial statements and quarterly and annual statements.

1+ years’ experience in Accounting or Bookkeeping and:
  • Associates Degree preferred; years of experience will be considered in lieu of formal education
  • Solid knowledge financial reporting
  • Proficiency in relevant accounting software, Microsoft Excel
  • Ability to multitask, prioritize projects, and show attention to detail
  • Excellent communication and written skills.
  • Reporting in person to campus, 20-25 hours/week
  • Flexible on days/times worked.  Prefer 5 days a week at 4 hours, but willing to be flexible
  • Salary: $40-45k/annually
  • Full medical benefits available  

Job Description:
  • Maintains general records of accounts including general and subsidiary ledgers, making adjustments or journal entries
  • Reviews and processes weekly accounts payable invoices, purchase orders and check requests for appropriate documentation, verification, accuracy, and approval prior to payment
  • Processes payments for vendors on a weekly basis and files stubs and back-up accordingly
  • Maintains all areas of accounts receivables by working collaboratively with the Support Services Department to generate invoices for 4201 Tuition, vendor funding, and lunch meals with appropriate backup documentation and verification
  •  Enters and posts the detail of the cash receipts to the general ledger, reconciles accounts receivable, and initiates contact with customers having delinquent balances
  • Audits and processes monthly credit card bills

  • Oversees and monitors cash flow to ensure bank account balances are sufficient for current operational needs

  • Prepares, examines, and analyzes accounting records to assess accuracy, completeness, and conformance to reporting and procedural standards
  • Maintains subsidiary files on all bequests, grants, agency, and temporarily restricted funds.
    Reconciles and maintains balance sheet accounts with work paper
  • Prepares monthly bank reconciliations
  • Prepares and develops quarterly budget department reports, financial statements, and other types of financial/budget reports for analytical purposes
  • Assists with preparation of the year-end audit process and processes year-end closing
  • Prepares required financial reports for federal, state, and privately funded grants and other special projects administered by the school
  • Assists with maintaining internal financial controls and procedures
  • Assumes responsibility for verifying all vendor claims for payments in accordance with the established purchasing policies and procedures
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