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Floating Medical Administrative Assistant

Rochester, NY · Healthcare
Looking for an outgoing and experienced Floating Medical Administrative Assistant for Primary Care umbrella associated Rochester's largest teaching hospital.
Please, qualified and serious inquiries only.

Job Description:
  • Provide administrative support to the Division of outpatient Medicine
  • POSITION SUMMARY:
    In addition to Outpatient Access Associate duties, coordinates functions associated with patient information processing for ambulatory care visits and acts as a resource to staff performing those functions.  Monitors and assures that all functions are completed in an accurate, efficient, and customer friendly manner.  Is proficient at use of Flowcast and eRecord systems and is a resource to new staff.
     
    SUPERVISION AND DIRECTION EXERCISED:
    Responsible for monitoring own performance on assigned tasks.  Self-directed: must make complex decisions independently and assist staff in complex decision making.  May coordinate the duties of an APR I or less experienced support staff.  May train peers and/or less experienced support staff.
     
    MACHINES AND EQUIPMENT USED:
    Standard office equipment including, but not limited to, telephone, fax machine, pneumatic tube system, copiers, personal computers, terminals, printers, scanners and credit card machines for point of service collection of co-pays.  Must multi-task proficiently between Flowcast and eRecord systems.  May use some clinic equipment.
     
    TYPICAL DUTIES:
    1.             Performs duties of Outpatient Access Associate as required by departmental needs.  Achieves and maintains proficiency in provision of excellent customer service, accuracy of data, and efficiency of work.                            
     
    2.             Performance analysis:  Coordinates daily efforts to edit and correct registration and billing errors, monitors charge entry and reconciliation of area charges, ensures accuracy of patient schedules, identifies ways to reduce follow-up, repetitive or corrective work.     
     
    3.             Training:  Provides training to other clerical staff on all aspects of department-specific work, including orientation to registration, charge entry, and customer service.  Acts as information resource for all Departmental staff in regards to registration and billing activities.  Attends educational programs for department at direction of supervisor and teaches other staff.
     
    4.             Appointment scheduling:  Maintains and updates appointment scheduling resources, reports to Supervisor suggestions for increasing efficiency, allocates rooms to providers as available, coordinates multiple schedules and monitors for changes in availability and overbooking, and coordinates and schedules procedures and tests.           
     
    5.             Financial account management:  Establishes financial arrangements, on a daily basis reviews management reports on visit and charge data, reconciling these reports with services provided.  Where appropriate, follows-up with providers to reconcile discrepancies, and provides recommendations to Supervisor for updates to charges.
     
    6.             Customer interaction:  Opens a telephone encounter in eRecord when patients have clinical questions, assesses the urgency of a situation and determines the appropriate routing for the patient, serves as a focal point for handling complaints, utilizes service recovery concepts, serves as front-line problem solver.
     
    7.             Other duties:  Provides support for Departmental activities including monitoring inventory of supplies, supply ordering and maintenance clinic services (escorting patients, witnessing consent signatures, etc.).  May assist with clinical tasks related to escorting patients to rooms and opening the encounter in eRecord. 
     
    QUALIFICATIONS:
    Medical terminology experience required.  Demonstrated ability to word process docements and enter data into a database.  Demonstrated skills related to achievement of customer satisfaction.  Demonstrates the ICARE values to patient, families and staff.  Ability to act as a resource to less experienced staff.
    Utilize advanced secretarial and computer skills to support Division Administrator, faculty members
Requirements:
Advanced skill in Microsoft Office a must
Working knowledge of Access & Adobe are helpful
Strong communication skills- verbal and written
Reliable Transportation

Benefits available after 60 days, 6 paid holidays after minimum hourly requirement met 


Must be professional, strong problem solving skills, adjust to constant change, minimum supervision

Associates degree and experience from a primary care or urgent care setting required
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