Administrative Assistant

Contract-to-hire

If you’re someone who thrives on structure, loves staying organized, and naturally keeps others on track—this is a role where you’ll truly shine.

We’re partnering with a growing company to find a Full-Time Administrative Assistant for their Rochester office. This is a highly visible, in-office role where you’ll support leadership, coordinate operations, and serve as a key point of contact for clients and vendors.

This team is collaborative, service-driven, and values reliability—this role is essential to keeping everything running smoothly day to day.

-What You’ll Be Doing

You’ll be at the center of operations, supporting both the office and field teams:

• Coordinate schedules for leadership, project teams, and field technicians
• Create and track work orders and service requests
• Support the General Manager with organization, follow-ups, and deadlines
• Communicate with clients and vendors (updates, confirmations, issue resolution)
• Assist with procurement, purchase orders, and vendor coordination
• Support invoicing processes and partner with accounting on AR/AP
• Manage inventory, shipping/receiving, and light warehouse coordination
• Maintain an organized, efficient office environment
• Assist with client outreach and occasional marketing efforts

- What Makes You a Great Fit

• Highly organized with strong attention to detail
• Reliable, consistent, and responsive—this team depends on you
• Strong communication skills (phone, email, internal coordination)
• Able to multitask and prioritize in a fast-paced environment
• Tech-savvy (Google Workspace required; Monday.com or QuickBooks a plus)
• Comfortable supporting a hands-on leader and helping keep processes moving

- Schedule & Environment

• Monday–Friday | 7:30 AM – 4:00 PM
• Fully in-office (Rochester location)
• Small, tight-knit team 
• No evenings or weekends

- Compensation & Benefits 

• $19–$21/hour (based on experience)
• Health insurance 
• 401(k) with 6% match
• 2 weeks PTO + 5 sick days (increases with tenure)
• 9 paid holidays
• Cell phone allowance + company laptop