Job Title: Administrative & Equipment Coordinator
Location: Canandaigua, New York 
Schedule: Full-Time, Monday–Friday

About this company: 
TES Staffing has partenerd with a nonprofit, community-based air medical service who is dedicated to providing critical care to those in need, 24/7/365. Their highly trained clinicians, pilots, and staff work together to deliver life-saving care with speed, safety, and compassion. Joining this team means becoming part of a mission-driven organization where every role directly supports saving lives.

Why This Role is Open
After a period of organizational change and role absorption, our customer has reinvigorating this position to bring on a skilled professional who can provide structure, coordination, and support for our medical teams and operations.

The Role
The Administrative & Equipment Coordinator is at the heart of ensuring the internal teams have the tools and supplies needed to provide life-saving care. This role involves significant coordination, communication, and organization across multiple bases. You’ll balance administrative tasks with hands-on support to keep equipment and supplies moving where they’re needed most.

Key Responsibilities:

• Coordinate medical equipment maintenance, repairs, and vendor relationships (e.g., monitors, ventilators, portable hospital equipment).

• Facilitate supply and equipment exchanges between bases (Syracuse and Rome), traveling as needed (rarely, not daily).

• Ensure each site is fully stocked with the medical supplies and equipment required for operations.

• Submit and track purchase orders for medical supplies.

• Support hiring processes by assisting with clinician skill assessments and documentation.

• Manage high volumes of email communication to coordinate needs across staff, vendors, and leadership.

• Maintain organized records of equipment, supply levels, and vendor service schedules.

What We’re Looking For:

• Strong administrative or coordination background; prior experience in healthcare, operations, or logistics preferred.

• Exceptional organizational and communication skills — you love details and follow-through.

• Ability to juggle multiple priorities while keeping calm under pressure.

• Comfort with occasional travel between base locations.

• A collaborative, team-focused mindset with a proactive approach.

• Prior exposure to medical/clinical environments or equipment a plus, but not required.

What We Offer:

• Opportunity to support a mission-driven nonprofit that saves lives every day.

• Stable schedule with Monday–Friday hours (no nights, weekends, or holidays).

• A culture built on teamwork, service, and community impact.

• Competitive compensation and benefits, Base salary is depending on experience and starting at $22/hr.