Administrative Liaison and Visitor Engagement
Location: Park Avenue, Rochester, New York
Schedule: Monday–Friday, 8 AM–5 PM
Hourly Rate: Starting at $18/hr (plus potential bonuses)

TES Staffing is on the hunt for an exceptional team member to fill a pivotal role in our growing organization. As our Administrative Liaison and Visitor Engagement Specialist, you’ll be the heartbeat of our office—the director of people, energy, and first impressions. From managing daily operations to fostering a welcoming environment, this role is as dynamic as it is rewarding. If you thrive in a fast-paced environment, have a knack for organization, and a passion for connecting with people, we can’t wait to meet you!

Who We Are

TES Staffing is a locally owned HR and Recruiting firm known for delivering unmatched service to our clients and candidates. Our team is made up of ambitious, driven professionals who balance hard work with a supportive, fun-loving culture. We value collaboration, integrity, and work-life harmony. Bonus points if you love dogs, good food, and Taylor Swift as much as we do!

Our office, located on vibrant Park Avenue, is more than just a workplace—it’s a community. And we’re looking for a superstar to help keep the energy buzzing!

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What We Offer

• Competitive Pay: Starting at $18/hour, with the potential for bonuses.  Pay will be reviewed at 90 days and again at one year. 
• Weekly Pay
• Benefits: Medical, PTO, 401k with matching, Profit Sharing Plan, and more
• Perks: A lively office culture, collaborative team environment, and opportunities for growth

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What You'll Do

As the orchestrator of our office operations, you’ll keep the day running smoothly and ensure every interaction is a positive one. Key responsibilities include:

• Welcoming guests, clients, employees, and vendors, creating a friendly and professional first impression.
• Managing conference room calendars to optimize office scheduling and flow.
• Preparing new hire folders and assisting with onboarding.
• Handling incoming calls with professionalism and directing inquiries as needed.
• Managing office supply inventory and coordinating replenishment.
• Sorting and distributing mail.
• Assisting employees with payroll and time card questions.
• Completing special data entry projects.
• Keeping common spaces tidy and organized throughout the day.
• Bringing fun and creativity to life as part of the "Fun Committee."
• Supporting other administrative and operational projects as assigned.

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Who You Are

We’re looking for someone who brings more than skills—you bring energy, personality, and drive. While a Bachelor’s degree is highly preferred, we’re open to candidates with exceptional experience. You MUST:

• Feel confident working in a fast-paced, ever-changing environment.
• Have a strong sense of urgency and organization.
• Be tech-savvy, with experience in CRM systems, Microsoft Office Suite, and general computer skills.
• Excel at multitasking and time management.
• Bring a fearless attitude, with the ability to take initiative, learn quickly, and work both collaboratively and independently.
• Communicate clearly and calmly when giving or receiving direction.
• Appreciate Taylor Swift’s music (trust us, it helps).

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If you’re ready to become the go-to person for everything office-related and help us maintain our vibrant, high-energy culture, apply today! Let’s make great first impressions together.