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Entry Level Administrative Assistant- Law Firm

Rochester, NY · Legal
Our client, a regional law firm with locations throughout New York specializing in personal injury, is actively seeking an Entry Level Administrative Assistant for the Rochester office.

This is a Direct Hire role with Competitive Pay + Benefits

Salary: $32,000 + OT and Bonus eligible
Schedule: Monday-Friday 9:00am–5:00pm (In Office)
Benefits: Medical, Dental, Vision, 401k

 Description: Seeking an Administrative Assistant to support three paralegals (appx 70 active personal injury cases).

A legal background is not required, but a strong work ethic, positive attitude and sense of urgency is.  Medical or healthcare experience is helpful, not required.  
  • Request, receive, document and file medical records
  • Independently manage retrieval of medical records (i.e. follow up with medical facilities by phone, pay invoices timely)
  • Reserve/schedule conference rooms and hotels for depositions & trials
  • Draft correspondence to clients and counsel
  • Light Accounting responsibilities (i.e. Accounts Payable)
  • Maintain files (physical and electronic)
  • Scanning, copying, filing and clerical duties as needed 
  • 1+ years Administrative experience required
  • Must have excellent professional skills (to include independent time & task management)
  • Strong attention to detail
  • Must be able to effectively multi-task, meet deadlines and excel in a team atmosphere
  • Proficiency in Microsoft Office applications required
  • Minimum typing speed 55-70 wpm
  • Exceptional verbal and written communication skills required
  • Excellent organizational skills
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